THE POSITION:

This position is located at Head office in Quetta and reports to the Project Manager

SIGNIFICANCE OF THE POSITION:

S/he will primarily be responsible for overall records keeping for the Programme as per grant agreement. S/he will also be responsible to prepare weekly, monthly, and other period updates for onward review by Project Manager and further submission to Project Management Unit (PMU). S/he will also support Project Managers for preparation of annual reports of project. S/he will also review all material and updates to be shared with district level stakeholders.

More Specifically:

• Records Management
  • Maintain comprehensive and well-organized records of project activities, reports, correspondence, and other documentation in both digital and physical formats.
  • Ensure all documents are stored securely and can be retrieved efficiently when needed.
• Reporting and Updates
  • Prepare weekly, monthly, and periodic reports in coordination with district teams and technical staff.
  • Consolidate data and updates from the field and ensure accuracy and consistency before submission to the Project Manager and onward submission to PMU.
• Annual Reporting
  • Support the Project Manager and relevant team members in compiling and drafting the annual report for the project, including success stories, key achievements, and challenges.
• Content Review and Quality Assurance
  • Review all updates, documents, and communication materials prepared for district-level stakeholders to ensure alignment with project goals and communication protocols.
  • Proofread and edit reports and materials to maintain high quality, clarity, and consistency.
• Support Functions
  • Assist in organizing review meetings, field documentation visits, and knowledge-sharing sessions.
  • Maintain logs of all submissions, report timelines, and feedback received.

INTERNAL/EXTERNAL INTERACTIONS internally with all functional departments within organization.

EDUCATION, EXPERIENCE AND REQUIRED SKILLS:

• Master’s degree in Social Sciences, Development Studies, Mass Communication, or a related field.
• Minimum 5 years of relevant experience in documentation, reporting, or project communications.
• Understanding of development projects, preferably in livelihood or MSMEs-related initiatives.
• Knowledge of the local context in Balochistan is an asset.

Skills

• Strong writing, editing, and analytical skills.
• Interpersonal
• familiarity with report formatting and data presentation
• Effective communication
• Proficiency in MS Office.

Note: The Organization Is an Equal Opportunity Employer and Encourages Applications from Women, Persons with Disabilities and Marginalized Groups.