This position is open on a rolling basis and will be filled upon the availability of a suitable candidate

1. Job Profile

The HR Associate will primarily support HR operations by assisting with employee documentation, maintaining records, updating HRIS, and tracking leave and performance reviews. They will aid in recruitment by scheduling interviews, coordinating communications, and managing onboarding documentation. This junior role focuses on providing administrative and operational support to ensure smooth HR processes, including field office assistance as needed.

Key Responsibilities

HR Operations:

• Assist in completing new and existing employee documentation and scanning signed policy documents, CNIC, terrorist check, cross-checking the contract start and end dates and maintain all this information in hard and soft format.
• Support with maintaining accurate personnel files both in soft and hard format.
• Support with maintaining the online leave tracker.
• Maintain & update staff data on regularly basis on HRIS.
• Maintain the 90-day assessment and annual review completion tracker and follow up on results.
• Assist HR department in maintaining personnel file checklist.
• Collect, verify and scan monthly timesheets.
• Verify, scan and dispatch all health insurance claims and maintain its data in a log.
• Follow up with country and field staff on training completion status of mandatory new hire policies.
• Travelling to other field office/s for ensuring smooth execution of HR Operations.

Recruitment:

• Assist HR department in scheduling interviews, following up with candidates and sending out regret emails.
• Assisting HR department in completion of documentation, policy documents of new- joiners in field offices.

Any other task assigned by the supervisor.

Expected results:

With initiative and judgment produces organized, accurate and well-documented records with well analyzed data and addresses unforeseen situations seeking advice and guidance from supervisor, as necessary.

Behavior and Conduct

• Will ensure the highest standards of behavior inside and outside of work promotes the values in Organizational code of conduct and safeguarding policies
• Will be a model for ethical conduct standards for other team members
• Will ensure own actions and the actions of the team members they manage do not impact the safety of the Organizational team and the vulnerable communities we serve
• Will ensure external stakeholders are aware of Organizational conduct and reporting mechanisms
• Report any concerns

2. Person Specification

Skills, knowledge and expertise required for the role.

• Education: At least Bachelor degree in Human Resources/ Social Sciences.
• Experience: A minimum of 1+ years of progressively responsible work experience in NGO, INGO and USAID Aid funded projects.
• Knowledge: Experience utilizing computers, Microsoft application packages, spreadsheet and other HR standard software packages and systems. General knowledge of UN system HR policies, rules, regulations and procedures.
• Language: Fluency in both oral and written communication in English.
• Job competencies: action management, communication, client orientation, interpersonal relations, cognitive capacity, initiative

We are equal opportunity employer.